Leadership Transition

Elections

Elections are the cornerstone of effective student leadership, empowering members to select dedicated representatives who align with the organization’s mission and values. A positive election process is built on fairness, transparency, and thoughtful planning at every stage.

All elections should be recorded in RSO minutes and maintained for future reference.

Before the Election
Begin by clarifying your election procedures—review your constitution for nomination rules, timelines, and eligibility criteria. Announce election dates well in advance and ensure all candidates are introduced clearly to the membership. Establishing a neutral election committee or chair further safeguards the process’s integrity. If election processes are not laid out in the RSO constitution it should use Robert’s Rules of Order for guidance to processes and procedures.

During the Election
Choose a voting format that works for your organization; whether that's in-person, remote, ranked-choice, or single-vote systems, to ensure accessibility and ease. Use tools to facilitate secure and anonymous voting, alongside transparent ballot creation and clear member access. Consider using Involve@State’s Election function.

After the Election
Share results openly and promptly, giving candidates a chance to confirm their roles before making announcements. A second person and/or the adviser should verify the vote count to ensure accuracy. Facilitate leadership transitions by sharing resources, documenting processes, and holding shadowing or handoff sessions to equip incoming leaders for success. Be sure to notify the RSO Office via the Updating Officers and Adviser Form.

Transitions (link)

Successful transitions combine essential task handoffs with intentional relationship building and should occur throughout the year—not just at the end of a term. By laying a strong foundation for your successors, you help ensure the continued growth and success of your organization.

Start planning leadership transitions early. Schedule several meetings between outgoing and incoming officers, and involve the adviser when possible. Maintain organized digital records, updating them regularly with a transition checklist. Introduce new leaders to key contacts, transfer operational responsibilities (such as bank accounts, registration, and budgeting), and provide opportunities for shadowing. The ultimate goal is to preserve the organization's momentum and stability beyond your leadership.

Please feel free to reach out to the RSO Office for any additional assistance or questions about transitioning a leader in your organization at involve@msu.edu.